Running Business Meetings

Business meetings may involve just a few individuals, or at times, many people. Not everybody is born with the talent to address so many people, especially when the object is to promote an idea or product or explain some financial statement. It may involve the takeover of a business, starting of new business, or negotiations of a deal. It may be called to obtain the approval of shareholders to sell assets of the company, or raise share capital. It may be necessary to consult experts or partners on any business matter, or plan how to deploy surplus monies on hand.

Even briefing meetings and brainstorming meetings for coming out of any crisis can be classified as business meetings. Periodical review of productivity, marketing, and financial liabilities, etc., are all part and parcel of business meetings, as are pitch sessions. Likewise, meetings where personnel requirements, and other issues related to personnel are discussed also qualify as business meetings. In addition to these, there might be creditors, and debtors meetings.

Based on the type of business that is to be conducted, meetings may be classified as conferences, seminars, board meetings, annual general meetings, extraordinary general meetings, creditors, meetings, debtors meeting and sales meetings.

Any business meeting should be conducted with a predefined agenda. This is absolutely essential otherwise the matters that are discussed at the meeting may end up completely overshadowing the important matters that need to be resolved immediately. The agenda may be accompanied by some documents providing details and explanations on various items in the agenda. This enables the recipients to mull over the contents, and come up with their input on the matter.

A reasonable notice needs to be given so that no stakeholder feels excluded from the meeting. The time and venue of the meeting too needs to be clearly defined in such notice.

There are legal provisions for calling shareholders meetings, and board meetings. When the meeting involves just a few individuals, like a board meeting, then such notice may be given verbally. But it is always advisable to have documentary evidence, or an email to prove that the meeting was called, and reasonable notice was given.

Since one discussion can lead to another and the meetings can end up nowhere, it is always better to conclude matters that can be resolved quickly first, and keep complex matters that require extensive discussions for later part of the meeting. For ensuring this, there has to be somebody who conducts the meeting, and opens each item for discussion and resolution. It is the responsibility of this person to ensure that the matters discussed do not deviate from what is stated in the notice or agenda. The person leading the meeting needs to ensure that any new matters if made are duly noted so that another meeting may be called, and opinions of all concerned on the matter can be obtained.

Another problem with large gathering is that people tend to repeat the same questions or the same opinions. The person conducting the meeting needs to ensure that this is minimized, as everybody’s time is valuable. Using a timer helps.

Getting the Most Out of a Business Meeting

Most of us spend a large part of our work day going from business meeting to another without bothering to assess if we are actually gaining anything out of them. Is there a way to make business meetings more productive?

In order to make the most out of a business meeting you need to improve the productivity of each such meeting. Every meeting should extract the maximum possible for the duration that it lasts. Do not try to make a meeting cover everything under the sun. Instead, try to make sure that the items on the agenda for the particular meeting are covered effectively. At the end of the meeting, the participants should leave knowing the tasks that they need to accomplish.

Here are a few more tips to get the most of out your business meetings.

Business meetings should never be held on an ad hoc basis. You should prepare for a meeting in advance. Start by listing the objectives of the meeting. These objectives need to be clear, specific and measurable. These will help you check if you have covered the meeting goals. You will also waste less time trying to get to the point. List out the expectations or results that you expect from the meeting. During the course of the meeting, encourage the other participants to contribute with their ideas and opinions so that you have their buy-in. The more involved people are, the quicker you will be able to see results. Focus on the bigger issues at hand and do not let tertiary issues take over the meeting. Allow the tone of the meeting to be casual but do not let that make the participants treat the meeting as being frivolous. Leave the jokes for later.

Do not invite people to business meetings unless their presence is required. Just invite those who can actually contribute to the agenda of the meeting. This avoids wasting time for those people who are not really required. Business meetings should be held in a pleasant environment that makes the participants feel relaxed and comfortable. If required, you could rent out an office or conference venue for the meeting so that people have the opportunity to unwind.

Although you have prepared the points that need to be made do not be in a hurry to get to them immediately. Set a steady pace for the meeting and start by making everyone feel comfortable. The tempo should neither be too slow nor too fast.

Colorado Commercial Mortgage Brokers

Commercial mortgages are loans taken for the purchase of property that is, only intended for business or commercial use. Properties like shopping centers, industrial centers, offices, golf courses, resorts, hotels, parking garages, and car washes are termed as commercial properties. In Colorado, the best way to apply for a mortgage for a commercial property is to contact a commercial mortgage broker.

Colorado commercial mortgage brokers are usually a part of the Colorado Association of Mortgage Brokers (CAMB). It is a non-profit organization, aimed at providing assistance to professionals specializing in real estate. Commercial mortgage brokers are provided with training programs to keep them up-to-date with the latest trends and practices through this organization. The Colorado Association of Mortgage Brokers is also a part of the National Association of Mortgage Brokers.

It is necessary to get commercial property financed, at a competitive rate as it directly affects the finances of the organization. Commercial brokers come into the picture once a company decides on the location and price of a property. Usually, organizations opt for a ‘commercial interest only’ loan, as it provides them with an option of paying, only the interest for the first few years of the loan. A commercial loan can be for period of anywhere between five to thirty years. The rate for these loans can be either fixed or adjustable.

To become a commercial mortgage broker it is necessary to get a license. The appropriate regulatory bodies that are set in place regulate all the brokers. A regulator body will ensure that the broker complies with the laws. However, to know how a broker treats the customers and if the services provided by the broker are satisfactory, it is advisable to get an opinion from other similar business companies.

Commercial mortgage brokers advice the companies in deciding the best loan option. They help their clients understand the whole method of writing a proper loan application, processing the loan file and closing the loan. This helps the companies save a considerable amount of time and money.

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